Privacy Policy & Communication Terms

Effective Date: April 2026
Business Name: Smile Like Selah Foundation
Website: https://smilelikeselah.org/

1. Introduction

Smile Like Selah Foundation is dedicated to honoring Selah’s legacy by providing scholarships, organizing community events, and supporting individuals pursuing education and agricultural opportunities.

As part of this mission, we collect and manage information through donations, event registrations, and scholarship applications. Protecting that information is extremely important to us.

This policy explains how we collect, use, and safeguard your data when you interact with our website, forms, or services.

By using our website or submitting your information, you agree to the practices outlined below.

2. Communication & Engagement

When you interact with our foundation, you may receive communication related to:

• Scholarship applications and updates

• Event registrations (golf tournaments, fundraisers, etc.)

• Sponsorship coordination

• Donation confirmations and receipts

• General inquiries and support

• Occasional updates about foundation activities

Communication methods may include:

• Email

• Phone calls

• SMS / MMS (if enabled)

• Website forms or AI-assisted submissions

Message frequency depends on your level of involvement.

Standard carrier and data rates may apply (if texting is used).

3. Consent & Opt-Out Options

You provide consent when you:

• Submit a scholarship application

• Register for an event or sponsorship

• Make a donation

• Contact us through forms or email

You may opt out at any time:

• Text Messages: Reply STOP

• Help: Reply HELP

• Direct Contact: Request removal from communications

Note: Some communications (such as scholarship updates or event confirmations) may still be required for participation.

4. Information We Collect

A. Information You Provide

We may collect:

• Name, phone number, and email

• Address and contact details

• Scholarship application information (education, goals, background)

• Donation or sponsorship details

• Messages, notes, and responses

B. File Uploads & Application Data

Because scholarship applications allow uploads:

• Documents (essays, forms, supporting files) may be submitted

• These materials are used to evaluate eligibility and selection

Applicants are responsible for ensuring submitted content is accurate and appropriate.

C. Automatically Collected Data

When visiting our website:

• IP address and general location

• Device and browser type

• Pages visited and interaction behavior

5. Cookies, Tracking & Analytics

We may use tools such as:

• Website analytics (e.g., Google Analytics)

• Performance tracking tools

These tools help us:

• Understand website usage

• Improve user experience

• Monitor engagement with events and forms

You may manage cookies through your browser settings.

6. How We Use Your Information

We use collected information to:

• Process scholarship applications

• Organize events and sponsorships

• Communicate with applicants, donors, and participants

• Improve foundation operations and outreach

• Maintain accurate records

We do not sell personal information.

7. Donations & Financial Information

When making donations:

• Payment information may be processed through secure third-party platforms

• We do not store full payment details on our systems

• Donation records may be retained for administrative and tax purposes

8. Sharing of Information

We only share information when necessary:

Foundation Operations

Information may be shared internally for:

• Scholarship review and selection

• Event coordination

• Administrative management

Service Providers

We may work with trusted providers for:

• Website hosting

• Payment processing

• Communication tools

These providers are required to protect your data.

Legal Requirements

We may disclose information if required to:

• Comply with laws or regulations

• Protect the foundation and its participants

• Prevent fraud or misuse

9. Data Security

We take reasonable steps to protect your information, including:

• Secure systems and hosting

• Controlled access to sensitive data

• Routine monitoring and updates

However, no system is completely secure.
Please avoid submitting highly sensitive personal information unless necessary.

10. Third-Party Links

Our website may include links to external platforms (donation systems, social media, etc.).
We are not responsible for how those platforms handle your data.

11. Data Retention

We retain information only as long as necessary to:

• Process scholarships and events

• Maintain records

• Meet legal or administrative requirements

Submitted materials may be retained as part of foundation records.

12. Your Rights

Depending on your location, you may have the right to:

• Access your personal data

• Request corrections

• Request deletion

• Opt out of communications

To make a request, contact us directly.

13. Children’s Privacy

Scholarship applicants may include younger individuals; however:

• Parental or guardian involvement may be required where applicable

• We do not knowingly collect unnecessary data from minors

14. Policy Updates

We may update this policy as needed to reflect changes in operations or legal requirements.
Updates will be reflected by the revised effective date.

15. Contact Information

For questions regarding this policy:

Smile Like Selah Foundation
Website: https://smilelikeselah.org/
Email: max@smilelikeselah.org
Location: West Texas